ACPS Makeup Days for Inclement Weather

posted Jan 31, 2011, 10:27 AM by   [ updated Jan 31, 2011, 10:28 AM by Lisa Medders ]
[From Dr. Bruce Benson, Ass. Superintendent for Operations & Systems Planning]

Dear Albemarle County Parents:
I am writing today to update you on the inclement weather make-up days scheduled by the Division.
Due to lost instructional time on December 16th, December 17th and January 20th, the following days will now be regular school days:

February 22nd
June 13th
June 14th

The remaining Inclement Weather Makeup Days are: 6/15, 6/16, 6/17 and 4/1, to be used in that order. This is a change from the order of makeup days that was listed on the approved 2010-11 school year calendar and on your printed School Division monthly calendar.
At its meeting on November 11, 2010, the Albemarle County School Board voted to move the April 1 makeup day to the end of the list, making it the last makeup day that would be used. This was done in an attempt to preserve 4/1 as a teacher workday. The Board’s rationale was to ensure teachers had adequate time for grading and schools could produce report cards at the end of the 3rd quarter, given the significant challenges that have been encountered by the implementation of a new student information and gradebook system.

Original order of makeup days: 2/22, 4/1, 6/13, 6/14, 6/15, 6/16, 6/17
New order of makeup days (by board vote 11/11/10): 2/22, 6/13, 6/14, 6/15, 6/16, 6/17, 4/1

Although the City of Charlottesville used January 18th as a makeup day, that day was not one of our approved makeup days and was preserved as a teacher work day for the reasons stated above.
As is the case every year, the Board will review makeup days in March or April, after inclement weather is behind us. There is a provision in the state code that allows school divisions to meet the required instructional time through “clock hours” rather than number of days. The Board will determine if the minimum 990 clock hours have been accumulated and will vote on whether to make any further changes to the calendar at that time.
I know when there is a change from previously printed and communicated information, it can be confusing for our families. We have notified Parent Council (who forwards information to all PTO presidents), changed the adopted calendar that can be downloaded from our website, communicated with our school-based web page coordinators and newsletter editors, used our social media outlets, and issued a news release with the makeup days and their remaining order.  I am hopeful that this direct communication, including a full explanation of what transpired to create this change, will clarify things for you.
If you have questions or concerns about the decision to change the order of the makeup days, please address those to the School Board (
W. Bruce Benson
Asst. Superintendent for Operations & Systems Planning