Section 1: The name of the organization is Albemarle County Public Schools Parent Council (“Parent Council’).
Section 2: Parent Council is a nonprofit organization that exists for charitable and educational purposes.
Section 3: The mission of Parent Council is to serve as a forum for parents, educators, and school officials to share ideas and exchange information in order to further advance the quality of the public education system within Albemarle County. The purpose of Parent Council is to promote quality public education through communication and advocacy directed toward parents, teachers, and the general public.
The members of Parent Council shall include a representative from each of the schools in the Albemarle County Public School System. Schools may have two co-representatives but, in the event that a vote is taken of Parent Council members, only one representative from each school is entitled to vote. In addition, there may be up to seven (7) at-large members selected and approved by the Superintendent of Schools and the executive committee of Parent Council. The Superintendent of Schools is an ex-officio member of Parent Council.
Section 1: The Executive Board shall consist of two co-Presidents, two co-Secretary/Treasurers, the Superintendent of Schools, and the School Division liaison to Parent Council (appointed by the Superintendent of Schools). Immediate past officers shall serve as advisory (non-voting) members of the Executive Board.
Section 2: The term of office for all officers is one year, beginning July 1 and ending June 30 of the following year. A person shall not be eligible to serve more than three (3) consecutive terms in the same office, unless there are no other candidates for that position.
Section 3: The officers of Parent Council shall be chosen from the voting body of Parent Council by a majority vote of the Parent Council members present.
Section 4: Duties:
- Transact necessary business during the intervals between general Parent Council meetings and during the summer.
- Solicit nominations for officers from within Parent Council and present a slate of officers to the members. Effort shall be made to nominate Executive Board members that represent the three feeder patterns of the Albemarle County Public School Division and the three levels of schools (elementary, middle, and high).
- Preside at meetings.
- Maintain regular communication with the Superintendent of Schools and the School Division liaison to Parent Council regarding Parent Council activities.
- Prepare agendas for meetings.
- Serve as official representative of Parent Council.
- Establish and oversee committees (as needed) to conduct the work of Parent Council.
- Distribute agendas for meetings.
- Record and make available to members notes of all meetings.
- Collect revenue and pay authorized expenses.
- Report financial activity at meetings.
- Maintain Parent Council records.
Section 5: If a vacancy occurs on the Executive Board, the co-Presidents shall appoint a Parent Council member to fill the vacancy for the remainder of the officer’s term.
Section 1: General Parent Council meetings shall be held to conduct the business of Parent Council. Meetings shall be held regularly during the school year or at the discretion of the Executive Board. Members shall be given at least one week’s notice of the date and time of meetings.
Section 2: Each member in attendance at a Parent Council meeting is eligible to vote, one vote per school. Absentee and proxy votes are not allowed.
Section 3: Twenty-five percent (25%) attendance of the members of Parent Council present and voting constitutes quorum for the purpose of voting.
Section 4: Voting will be by voice vote. If the result of a voice vote is unclear, then a hand count will be taken.
Section 5: The election of officers shall take place at a general Parent Council meeting. The required notice of the date and time of the meeting (given to members at least one week in advance of the meeting) shall indicate that the meeting will include the election of officers for the following year.
Section 1: The fiscal year of Parent Council begins July 1 and ends June 30 of the following year.
Section 2: Dues shall be solicited from PTOs on an annual basis to further the mission of Parent Council and to support its efforts to promote quality education within Albemarle County.
Section 3: All funds shall be kept in a checking account in the name of Parent Council, requiring two signatures of the Executive Board and held at a local financial institution.
Section 4: The co-Secretary/Treasurers shall maintain all financial records and report financial activity to the members at meetings.
Amendments to these bylaws or the Parent Council Constitution may be proposed by any Parent Council member. Amendments presented at a Parent Council meeting shall be considered for voting at a subsequent meeting. The required notice of the date and time of the subsequent meeting (given to members at least one week in advance of the meeting) shall indicate that the meeting will include voting on a proposed amendment to the bylaws and/or the constitution. Two-thirds (2/3) approval of all members present and voting is required to adopt an amendment to the bylaws or the constitution.
Section 1: In the event that the offices of Parent Council cannot be filled, Parent Council shall be considered inactive until such time as the offices are filled. Once active these bylaws shall govern.
Section 2: In the event of dissolution of Parent Council, any funds remaining shall be donated to Albemarle County Public Schools.
The authority for this organization shall be Robert’s Rules of Order Newly Revised.
These bylaws were adopted on September 17, 2014